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PowerPoint Help, and Microsoft Office PowerPoint tutorials

Welcome to PPTtemplate's PowerPoint Help section.

Our PowerPoint professionals and technical staff, have compiled these helpful PowerPoint tips, techniques, and brief tutorials, in using Microsoft Office PowerPoint. To help increase your productivity, and effectiveness with the worlds leading presentation tool.

To find PowerPoint assistance and help, please select the category from the right hand menu that is most relevant to your enquiry.

Alternatively, please view our Frquently Asked Questions, where questions concerning: are amongst the dozens of questions answered and found.

Common questions for help with powerpoint

The ten most requested questions for help in using Microsoft Office PowerPoint can be seen below:

  1. How to start PowerPoint without the slide dialog box?
  2. How to hide slides in PowerPoint?
  3. How to spell check a PowerPoint slide?
  4. How to prepare your presentation for viewing on another computer?
  5. How to optimize scanned photos for PowerPoint?
  6. How to insert symbols not on the keyboard?
  7. How to resize an image or graphic without losing its aspect ration and position?
  8. How to start a slide show automatically?
  9. How to paste slides into PowerPoint?
  10. How to resize all images and pictures in proportion in your presentation?

PowerPoint Help
PowerPoint and Graphics, Images, and Photos
PowerPoint Help
PowerPoint and Text
PowerPoint Help
PowerPoint and Sound
PowerPoint Help
PowerPoint and Video
PowerPoint Help
PowerPoint with Word, Excel, and Microsoft Office
PowerPoint Help
PowerPoint Keyboard Shortcuts
PowerPoint Help
Customize PowerPoint and the PowerPoint menu
How to start PowerPoint without the slide dialog box?
To start PowerPoint without the slide dialog box:
  1. Select Options from the Tools main menu option.
  2. Click the View tab. Users of PowerPoint 97 should instead click the General tab.
  3. Remove the check from the "Show Startup Dialog". Users of PowerPoint 97, should also remove the check from the "Show Slide Dialog" checkbox.
  4. Click OK to save your settings.
How to hide slides in PowerPoint?
When producing a presentation for many audiences, often, you may not want to show all of the slides to all of the audiences. To hide a slide:
  1. Select Slide Sorter from the View main menu option.
  2. Click on the slide that you want to hide.
  3. Select Slide Show from the main menu toolbar.
  4. Click on Hide Slide, and the slide will now be hidden.
How to spell check a PowerPoint slide?
A short cut to spell checking your PowerPoint slide is to press F7.

How to prepare your presentation for viewing on another computer?
To prepare your presentation for viewing on another computer, select Pack and Go from the File main menu option.

This wizard will walk you step by step through choosing files and export options for creating a single file that will show your presentation on another computer.

PowerPoint's Pack and Go, lets you open your presentation on a destination computer or network and run the presentation with the assurance that everything necessary is there.

With Pack and Go, you can include any linked files, and TrueType fonts you are using in your presentation. Although embedding fonts will make your presentation larger, it will guarantee the fonts used in the presentation will be available on a different computer.

If you make changes to your presentation, just run the Pack and Go Wizard again to repackage it. When you use the Pack and Go Wizard, you can opt to include the Microsoft PowerPoint Viewer. Microsoft's portable player that enables running the presentation on a computer that doesn't have Microsoft PowerPoint installed.
How to optimize scanned photos for PowerPoint?
When using scanned photos in Microsoft PowerPoint, it is important to remember that the greater the image size, the longer PowerPoint will need to load and display the iamge.

Often when scanning images, the scanners settings are set to 300dpi or greater. While this is recommended for print and hard copy output, it is far in excess to the needs of your presentation for screen. For whilst printing below 300dpi can often cause problems with the photographic quality of output, your monitor and screen does not display to greater resolutions above 72dpi. In other words, all images with a resolution greater than 72dpi are not optimized for screen use, and cause in effect applications such as PowerPoint to use ore processing power and time to load and display them than otherwise necessary.

A great tip for all presenters is to make sure that images and content graphics are saved at 72dpi. This will make presentations load faster and run smoother, making accurate timings and pacing of the presentation possible.

To optimize any scanned photo in PowerPoint:
  1. Open the photo or graphic within an image editor such as Adobe Photoshop, or Paint Shop Pro.
  2. Select Image Size from the main menu option Image.
  3. Note the Width and Height of your photo under Pixel Dimensions.
  4. In the Resolution field write 72, and select pixels/ inch from the pull down menu to its right.
  5. Notice the Width and Height numbers have changed. To maintain the photo's size write in the Width and Height details which you noted earlier.
  6. Click Ok.
  7. Choose Save As from the File main menu option, and save your image. The image is now at the same aspect ration and size as it was earlier, only optimized for PowerPoint and screen use.
  8. Import the photo into PowerPoint.
Though this may seem additional work, the results are very impressive, reducing the size of your photo images without decreasing their onscreen quality, and increasing the speed and reducing the loading time of your presentation.

How to insert symbols not on the keyboard?
To insert symbols into your PowerPoint presentation slides not found on your keyboard:
  1. Click within a text placeholder on the appropriate slide within your presentation.
  2. Select Symbols from Insert in the main menu, or click on the Symbols button.
  3. Select the symbol you want to highlight it, and click Insert.
If you use Symbols, alternate bullets, wingdings and webdings frequently, you may wish to add the Symbols button to your toolbar for easy access. For more help with this, see Customize Toolbars on the PowerPoint Settings page.

How to resize an image or graphic without losing its aspect ration and position?
To resize an image or graphic without loosing its aspect ration and position, simply hold the Shift key while resizing your image or graphic.

How to start a slide show automatically?
Presenters often wish to simply open a PowerPoint presentation, and have the show begin immediately, instead of first opening PowerPoint and then running the presentation. To achieve this:
  1. When your PowerPoint presentation, and slide show is complete. Open the File menu.
  2. Select Save As from the menu.
  3. Click the arrow near the "Save As Type" list box.
  4. Select PowerPoint Show (*.pps).
  5. Name your file and click OK.
Whenever this file is opened from outside of PowerPoint, for example, by simply double-clicking it from the desktop, PowerPoint will open and start the presentation slide show automatically.

How to paste slides into PowerPoint?
To paste a slide from one PowerPoint presentation, otherwise reffered to as the source, into another PowerPoint presentation, otherwise referred to as the target presentation:
  1. Open both presentations, and then choose Window from the main menu, and switch to the source presentation.
  2. Click the mouse anywere within the slide you wish to copy. A black outline appears around the slide. (You can select more than one slide by holding down the shift key and clicking on additional slides.)
  3. Select Edit/ Copy from the main menu.
  4. Select Window from the main menu, and the name of the target presentation, to switch back to the target PowerPoint presentation, and place your cursor between the slides where you want to insert the copied slide.
  5. Select Edit/ Paste from the main menu.
  6. In more recent versions of Microsoft Office Powerpoint, such as PowerPoint 2002 or XP, the Paste Options button appears below the pasted slide. Click the button to display formatting options.
  7. The default option, Use Design Template Formatting, applies styles of the target presentation template to the newly copied source slides. Choose the menu option Keep Source Formatting to keep the slide's original styles within the target PowerPoint presentation.
How to resize all images and pictures in proportion in your presentation?
When resizing any image, picture, or element in PowerPoint you may want to resize all the images and graphical elements in your PowerPoint presentation at the same time to ensure that they remain the same size in relationship with each other. You can achieve this by making sure that when you resize any element, that you also resize everything else at once.

For example, if you have 3 images, and 2 graphic elements that you have to resize, but must stay the same size in relation to each other:
  1. Select the first image that you wish to resize.
  2. Hold down the Shift key.
  3. Click on the other 2 images.
  4. Still holding the Shift key, also click on the 2 graphical elements.
  5. Drag your mouse in the direction you wish to increase or decrease the size of the image, and the other slected items will also scale accordingly.
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